Dec 23, 2019 - 12:22 AM
Thanks for your question. Allow me to answer it for you to the best of my knowledge.
First things first, you should keep a minimum of 8 weeks for sample deliverance as many shipments go through sea routes and need 4-6 weeks time to deliver to the fair/exhibition venue.
The primary cap on spices/ingredient samples is that in case of oils and ingredients, the total weight should not exceed 1 kilogram. However, in case of spices/dry ingredients only, this cap goes up to 10 Kilograms. This is the same for consignments as well as basic samples carried for participation at the international trade shows/seminars/exhibitions.
The easiest solution is to employ a specialist freight forwarder who will transport the goods from your own warehouse right to the stand at the show and take care of all formalities on the way. It may be more expensive but this price will include all of the costs for delivering straight to your stand, including fees imposed by the exhibition organiser, and use of specialist equipment where necessary. Specialist exhibition forwarders also take into account the deadline for delivery of the goods and factor this into their price and transit times.
A specialist forwarder can also advise on the best way to clear goods through Customs, depending on whether the goods are to be returned afterwards – often the cost of a return shipment may be higher than the “real” value of your samples.
Additionally, If/when getting comparison quotes from freight forwarders or transport companies, double check whether the price includes all of the costs of delivering to the exhibition stand, and whether the freight company has all of the necessary permits to enter the show grounds during set-up. Many standard freight companies (especially small parcel carriers) are unfamiliar with rules and procedures surrounding exhibitions and may quote you in good faith, but be unable to deliver the goods to the stand, leaving them stranded in a Customs warehouse.
Excerpted from opentoexport.com
There's so much more to participation at international exhibitions. Your government can help you in many ways and several trade councils brings promising traders on board by providing grants to cover part of the cost of participation.
Check more on this in the link mentioned below -
Did you know?
Financial assistance up to Rs.50,000/- per exporter per year is provided to meet the cost of courier/air freight charges for sending business samples to the buyers abroad.
Hope the answers helps you. Good luck to you from all of us.
Thanks and regards,